your meetings
for a hybrid
workplace
A business landscape
In Flux
2019
2022
Before the pandemic,
of employees spent some of their time working from home
Now that's up to
and it's likely to stay that way
Post-pandemic, the number of remote workers will increase tenfold
so far:
SITUATION
The
Click
AND
Video usage has grown over 350% compared to pre-pandemic levels
More than 21 hours each week
are spent in meetings
AND
Less than 50% of meeting time
is effective and engaging
It's even worse for remote participants
If the way you’re working has changed, shouldn’t the way you conduct meetings change too?
The workplace has evolved, and employees now expect more from their organizations.
The way they collaborate and the meetings they attend need to reflect new ways of working. But is your business still using online meeting techniques designed for a previous era?
This infographic provides some practical ways for
you to improve your collaborative meetings.
15% of companies:
Fully remote with no physical offices
Power up your meetings,
level up your business
Tying people up in meetings hurts your business.
It lowers employee satisfaction and makes them less effective. Here are some great ways to give your meetings a productivity boost.
on an attendee to see some tips:
The right tech for meeting success
You need:
Widely dispersed workforces have changed the face
of meetings forever.
Do your employees have the tools they need to ensure they are productive and provide job satisfaction?
Video conferencing
Pay special attention to user interface and user experience.
Ad-hoc video
Focus on single click functionality and ease
of use.
Integrated chat
Ensure you can run Q&As, post links and create side discussions when needed.
Recording capabilities
Allow people to refer back to the content and discussions.
Collaborative team workspaces
The end of the meeting is never the final stage. Make sure your platform lets you action items and track deadlines.
Looking for more ways to put
the employee experience first?
Become a meetings master.
Download the Frost & Sullivan’s Making Meetings Better In The Hybrid Workplace: Put The Employee Experience First ebook today.
DOWNLOAD
Re-energize
5%
50%
4% of companies:
No plans to allow remote work
12% of companies:
Less than 25% of workforce working from home part-time or full-time
26% of companies:
25%-50% of workforce working from home part-time or full-time
42% of companies:
50%+ of workforce working from home part-time or full-time
on a slice of the pie chart to see a breakdown
Click
Keep meetings actionable
The purpose of a meeting is not the meeting itself. It's what happens next that counts.
Make sure you:
Go into the session with specific goals
Leave with clear actions and outcomes
Communicate the next steps to everyone
Keep meetings short
Schedule meetings to last 30 minutes, and plan to end five minutes early. This gives everyone time to get ready for their next appointment.
30 minutes not enough?
Consider running multiple short meetings with actionable goals. You'll stay productive and get more done in less time.
Keep meetings small
Collaboration is best done with two to four people, six at the most. More people in a meeting means fewer will participate.
Make sure you:
Identify exactly who
needs to attend
Assign someone to chair
Record the discussions
Keep meetings focused
With a mix of remote and in-person participants, it's more important than ever to keep meetings on task and on point.
Make sure you:
Understand your goal
Think about exactly what needs to be covered
Anticipate devisations and how to manage them
Keep large meetings manageable
Not all meetings are collaborative, but even large events should follow basic steps for success.
Make sure you:
Assume attendees have short attention spans
Limit yourself to three speakers
Be clear about your message and keep it simple
